Alumni Association Bylaws

ARTICLE 1: NAME

The name of this organization is the Public Health and Professional Degree Programs Alumni Association. 

ARTICLE 2: PURPOSE

Mission Statement 

The Tufts University School of Medicine Public Health and Professional Degree Programs Alumni Association’s (PHPD Alumni Association) mission is to help graduates develop and advance their public health careers through networking events and continuing education opportunities, and to strengthen the Tufts PHPD Programs through fundraising, mentoring and internship opportunities.

Objectives

  1. Increase communication between PHPD alumni, current students, faculty and staff, and members of the public health community;
  2. Provide educational opportunities for alumni on current public health issues;
  3. Identify possible collaborations for jobs, internships, continuing education, training and research;
  4. Improve the public’s understanding and awareness of public health through sponsorship and support of public health activities
  5. Support PHPD fundraising and student recruitment efforts; work to provide networking and mentoring to current students 

ARTICLE 3:  MEMBERSHIP

Graduates of the Tufts University School of Medicine PHPD Programs are automatically enrolled in the PHPD Alumni Association.  These programs include MPH (MS/MPH in Nutrition, MD/MPH, JD/MPH, DVM/MPH) MS - Health Communications, MS - Pain Research, Education and Policy, MS - Biomedical Sciences and MD/MBA, MA - Medical Sciences (Physician Assistant), and MS - Development and Regulation of Medicines and Devices.

Ex Officio Membership – Dean of PHPD, Associate Dean, Alumni/Advancement Staff

Student Membership – PHPD Senate President, Vice President

If at any time an alumni wishes not to be a member of the Association, he or she may do so by sending a request to the Vice President.

ARTICLE 4: ORGANIZATION

Section A. Board of Directors

The PHPD Alumni Association will be governed by a Board of Directors, which will have authority in all matters relating to the objectives, management, and operations of the Association.  The Board will govern by resolutions passed by majority vote.  Members of the Board of Directors must be present during a meeting in order to vote on any resolutions.  In the event of a tie, members who are present will either negotiate until an agreement is reached or will table the issue until the next meeting.

The Board of Directors will include the offices of President, Vice President, Secretary and a representative(s) from each program: MPH (2), MS - Health Communications, MS – Pain Research, Education and Policy, MS – Biomedical Sciences (2), MD/MBA, MA - Medical Sciences (Physician Assistant), and MS - Development and Regulation of Medicines and Devices.

Section B. Officers

President:  The President will preside at all meetings of the Board of Directors and the Association.  The President will have the power to appoint, with the approval of the other members of the Board, any committees that may be necessary and valuable for the achievement of organization’s objectives.  The President will be an ex-officio member of all such committees.  The President will be responsible for the direction and management of the business of the Association and will see that the orders and resolutions of the Board are carried out.  The President will serve as the intermediary with the Tufts University School of Medicine and Office of Office of Public Health and Professional Degree Programs.

Vice President:  The Vice President will serve as an advisor and assistant to the President and will assume the duties of the President in the absence, resignation, or removal office of the President.  The Vice President will be responsible for the planning and organization of the Bi-Annual Meeting of the Association.  The Vice President will be responsible for management of all funds accrued and spent by the Association; maintain a roster of Board and committee members; and act as a liaison to the Tufts Office of Alumni and Development.

Secretary:  The Secretary will maintain and assist in the recording and distribution of the minutes, records and documents of the Association, as directed by the Board.  The Secretary will compose articles and news items for the Public Health Rounds newsletter and for the Tufts University Alumni Association Magazine.  The Secretary will draft Association announcements for distribution to members.

Program Representative:  The Program Representatives will serve as liaisons between alumni of each of the PHPD programs (MPH, MS - Health Communications, MS – Pain Research, Education, and Policy, MS – Biomedical Sciences, MD/MBA, MA - Medical Sciences (Physician Assistant), and MS - Development and Regulation of Medicines and Devices) and the Association.  There will be six (7) Program Representatives each year.  Program Representatives will have one vote each.

Section C. Terms

The President, Vice President, Secretary and 9 Program Representatives will serve a 2 year term. New terms will begin on June 1st of each year.

Elections will be held annually between April and May. During the election process, each open position will be listed and described in an online survey to all members. Members will be given an opportunity to nominate candidates (a member may nominate his/herself) for all open positions. At the close of the nomination period, a ballot will be sent via an email to all members. Members will be given an opportunity to vote for candidates. At the close of the voting period, the newly elected officers will be announced.

Board Officers may serve for more than 2 consecutive terms and/or run again without a break should there be no other candidate running for the position.

Section D. Meetings

Meetings of the Association will be held as deemed necessary by the Board of Directors.  There will be an Annual Networking Meeting, to be held during the summer, at which time the Board will update members on Association activities.  All members will be notified of meetings.  Members will be given at least one month’s notice via e-mail about upcoming meetings.  Members may request the Board of Directors to call a meeting.

The Board of Directors will meet at least twice a year: once during the winter and again in the summer at the Annual Networking Meeting.  The elected members of the Board of Directors will be required to attend at least one of the two meetings.  Attendance for all other members at all meetings is voluntary.

Section E. Funds

Membership dues will not be required by the Association.  The Association is empowered to raise funds to be utilized at its discretion.  Additional funds for operation of the Association may be made through negotiations with the Tufts University School of Medicine and Office of Public Health and Professional Degree Programs.  The Vice President will be responsible for the management of funds raised by the Association.

ARTICLE 5: AMENDMENTS

These By-Laws may be amended by a two-thirds majority vote of the Board of Directors.

 

Updated: February 2014